Flow Map (Current vs. Ideal)
A side-by-side comparison that shows how work happens now - and how it should happen.
What It Is
The Flow Map is a visual blueprint of your operations. We diagram your current workflows (with all their messiness), then design the ideal state - cleaner, faster, with clear ownership.
It's like having "before and after" photos, but for how work gets done.
Current State: How Work Actually Happens
We map the reality, not the theory:
All the Steps (Even the Hidden Ones)
That "quick approval" that takes 3 days. The Slack message that requires 2 follow-ups. The email chain that should've been a meeting. We document what really happens.
Every Handoff Point
When work moves from person to person, team to team, or system to system. Handoffs are where work gets dropped, delayed, or duplicated.
Decision Bottlenecks
Where work stops waiting for approval, clarification, or input. We show who's making decisions (and who's waiting for them).
Time Costs
How long each step takes. Not "should take" - actually takes. This reveals where time disappears.
Ideal State: How Work Should Happen
We redesign the workflow to be faster, clearer, and less dependent on heroics:
Fewer Steps
We eliminate unnecessary handoffs, redundant approvals, and "just in case" check-ins that add no value.
Clear Ownership
Every step has an owner. Every decision has a DRI (directly responsible individual). No more "I thought you were handling it."
Decision Rights Matrix
Who decides, who's consulted, who's informed. Clarifies authority so decisions happen faster without escalation.
Exception Handling
What to do when things don't go according to plan. Clear escalation paths for edge cases.
Gap Analysis: What Needs to Change
We don't just show you two maps and wish you luck. We document exactly what needs to change to get from current to ideal:
- • Which steps to eliminate entirely
- • Which handoffs to streamline or automate
- • What documentation needs to be created
- • Who needs training or authority to make decisions
- • Which tools or systems need to be implemented
- • Where to pilot changes before full rollout
What's Included in Your Flow Map
Visual Process Diagrams
Easy-to-read flowcharts for 3-5 major workflows. Current state and ideal state side-by-side.
Decision Rights Matrix
Clear table showing who decides, who's consulted, and who's informed for each major decision type.
Implementation Roadmap
Step-by-step path from current to ideal. What to change first, what can wait, what needs testing.
Time Savings Projection
Estimated hours saved per week once ideal state is implemented.
Why This Matters
Most teams operate on muscle memory. "This is how we've always done it." But as you grow, old workflows break down.
The Flow Map gives you a blueprint for rebuilding. It shows you not just *what's wrong*, but *what right looks like*.
Whether you implement it yourself or continue with Flow Rebuild, you'll have a clear vision of where you're headed.
What Happens Next
The Flow Map is part of the Flow Check package, alongside:
Ready to See Your Ideal Flow?
The Flow Map is included in every Flow Check. Book an intro call to get started.
Schedule Intro Call