Weeks 5-6: Optimization & Support
We monitor adoption, refine workflows, and measure ROI to ensure AI tools stick.
What We Do
Week 5: Adoption Monitoring
We check in with your team to see how AI tools are being used in practice.
- • Which tools are being used regularly?
- • Which are being ignored? (Why?)
- • What's working well?
- • What's confusing or frustrating?
- • Any safety concerns or errors?
Week 5: Troubleshooting & Refinement
Based on feedback, we adjust prompts, update SOPs, and fix workflow friction.
Example: "AI email drafts are too formal" → We adjust prompt templates to match your brand tone.
Week 5-6: Individual Support Sessions
15-30 minute check-ins with team members who need extra help or want to explore advanced use cases.
We meet people where they are. Some pick up AI instantly, others need more guidance.
Week 6: ROI Measurement
We calculate time saved, productivity gains, and cost savings from AI adoption.
- • Hours saved per week per tool
- • Tasks completed faster
- • Volume increase (more output, same time)
- • Cost savings (avoided hiring, reduced tool costs)
Your Time Investment
Common Adjustments We Make
Prompt Refinement
AI outputs don't match brand voice → We adjust prompt templates to better reflect your tone and style.
Workflow Simplification
Tool feels complicated → We streamline steps or create one-click shortcuts.
Training Gaps
Team member struggling → We provide 1-on-1 coaching or create role-specific guides.
Safety Protocols
Someone almost exposed sensitive data → We add safeguards and reinforce training.
End of Week 6 Deliverable
AI Impact Report (5-8 pages)
- • Adoption metrics (which tools, how often)
- • Time savings by tool and task
- • Before/after productivity comparison
- • Cost-benefit analysis
- • Recommendations for next phase
- • Updated SOP library with refinements
Shows concrete ROI and guides future AI expansion.
Typical ROI After 6 Weeks
Hours/Week Saved
Per team member using AI tools
Time Reduction
On automated tasks (emails, admin, content)
Payback Period
Time to recoup AI integration investment
Post-Engagement Support
30 Days of Email Support (Included)
After Week 6, you have 30 days of email access for questions, troubleshooting, and optimization advice.
Common questions we answer:
- • "How do I adapt this prompt for a new use case?"
- • "Tool isn't working as expected - what's wrong?"
- • "Can we add AI to this new task?"
- • "Team member needs refresher training - any tips?"
Next Steps Options
Option 1: Self-Sustain
Your team runs with AI tools independently. Use email support as needed for next 30 days.
Option 2: Expand AI Use (Add-On)
Add more tools, automate additional tasks, or build custom AI solutions for complex workflows.
Option 3: Vibe Partnership (Ongoing Support)
Quarterly retainer includes continuous AI strategy updates, tool monitoring, and team training.
Ready to Integrate AI Safely?
The 6-week AI Integration is part of our Flow Rebuild package. We identify opportunities, implement tools, train your team, and measure results.
Explore Flow Rebuild