Meeting & Decision OS Rebuild
Cut your meeting load by 40-50%, clarify decision rights, and get your time back for actual work.
The Problem
Your calendar is full of meetings. Some are useful. Most feel wasteful. You spend more time talking about work than doing work.
Decisions take forever because nobody knows who should decide what. Everything escalates. Meetings beget more meetings.
You need a complete redesign of how your team meets and makes decisions.
What We Build
Meeting Audit & Redesign
We analyze every recurring meeting: purpose, attendees, format, outcomes. Then we kill wasteful ones, convert status updates to asynchronous, and redesign what's left to be faster and more focused.
Result: 40-50% fewer meetings, better outcomes from the ones you keep
Decision Rights Matrix
Clear framework for who decides, who's consulted, who's informed. Budget thresholds, risk levels, decision types. Team knows what they can decide without asking.
Result: 80% of decisions happen without escalation
Async Communication Playbook
Rules for when to meet vs. Slack vs. email vs. doc. Meeting request templates. Async decision-making protocols. "Let's hop on a call" becomes the exception, not the default.
Result: More deep work time, fewer interruptions
Meeting Template Library
Agendas and formats for every meeting type: standups, retros, decision meetings, strategy sessions. Clear structure means less prep, better facilitation.
Result: Meetings start on time, end on time, produce clear outcomes
What You Walk Away With
New Meeting Cadence
Redesigned schedule with 40-50% fewer meetings. Clear purpose for each one.
Decision Rights Doc
Who decides what, with clear thresholds and escalation criteria.
Communication Protocol
Rules for asynchronous vs. sync, written down and agreed upon.
Meeting Templates
Agendas for every meeting type, ready to copy and use.
Team Training
2-hour workshop on the new system. Everyone knows how to use it.
AI Integration
Tools for meeting notes, action items, asynchronous updates. Saves 5+ hours/week.
Ready to Reclaim Your Calendar?
Meeting & Decision OS is one of three systems you can rebuild with Flow Rebuild. Book an intro call to discuss.
Schedule Intro Call