For Growing Teams (5-20 People)
You've outgrown "winging it" but aren't sure what structure to add. The Flow Check shows you exactly where to build systems.
The Growing Pains Pattern
When you were 3-5 people, everyone just "knew" what to do. You could figure things out on Slack. Decisions happened organically. Information lived in people's heads and that was fine.
Now you're 8-12 people (or more). Suddenly nothing feels smooth. Simple tasks require coordination. Questions go unanswered. Work gets duplicated. People wait for decisions.
You can feel the friction but can't name it. That's what the Flow Check is for.
Signs This Is You
✓ "It used to be easier when we were smaller"
✓ New hires ask "where's the documentation?" (there isn't any)
✓ Same questions get asked repeatedly
✓ Projects fall through cracks during handoffs
✓ You're not sure who owns what anymore
✓ Meetings feel necessary but wasteful
Why This Happens
1. You Crossed the "Everyone Knows" Threshold
At 5 people, everyone's in the loop naturally. At 12, information silos form. Not intentionally - it just happens.
2. Tribal Knowledge Doesn't Scale
The founder knows how everything works. But that knowledge lives in their head, not in systems.
3. Informal Processes Break Down
"Just figure it out" worked when everyone was a generalist. Now you have specialists who need clear handoffs.
4. Nobody Has Time to Fix It
You're too busy executing to step back and redesign. So friction compounds.
How Flow Check Helps
We Show You Where to Add Structure
Not everywhere - just where it matters. The Friction Audit pinpoints the 3-5 places where lack of systems is costing you the most time.
Example: You need a client intake checklist, but you don't need a formal approval process for Slack purchases.
We Clarify Ownership
The Flow Map shows who should own what. No more "I thought you were handling it." Clear roles without bureaucracy.
Example: Project Manager owns client communication. Designer owns creative decisions. Founder owns strategy, not execution.
We Document What's in People's Heads
The 90-Day Plan includes essential documentation: project brief templates, decision thresholds, and onboarding checklists.
Example: "How we kick off a new client" becomes a 1‑page template instead of tribal knowledge.
What You'll Learn
The Flow Check will show you:
- ✓ Which informal processes need to become formal systems
- ✓ Where documentation would save the most time
- ✓ What decisions can be delegated (and to whom)
- ✓ Which meetings to keep, kill, or convert to asynchronous
- ✓ How to onboard new people without overwhelming them
- ✓ Where to add structure without killing your culture
Why Start with Flow Check?
Growing teams often over‑correct in one of two ways:
- • Too little structure: "We don't want to be bureaucratic" → chaos continues
- • Too much structure: "Let's implement [big system]" → team rebels, nothing sticks
The Flow Check finds the middle ground. Just enough process to scale, not so much that you lose agility.
Ready to Add Structure Without Losing Your Vibe?
The Flow Check is perfect for growing teams. Book an intro call to see where you need systems.
Schedule Intro Call