Meeting OS
A complete operating system for how your team meets. Eliminate wasteful meetings, make the useful ones actually productive, and reclaim 10+ hours per week.
One-time build
Design & implementation
Typical meeting reduction
What You Get
Meeting Audit & Redesign
We analyze your current meeting load, identify which ones are status updates disguised as collaboration, and redesign your entire cadence. You'll know exactly which meetings to keep, kill, or convert to asynchronous.
Meeting Type Library
Templates for every meeting type: standups, retros, decision meetings, brainstorms, strategy sessions. Each has a clear purpose, agenda structure, and facilitation guide.
Communication Protocol
Clear rules for when to meet vs. Slack vs. email vs. asynchronous doc. No more "let's hop on a call" for things that could be a message.
Decision Rights Matrix
Who decides what, who needs to be consulted, who just needs to be informed. Eliminates 90% of "do we need a meeting for this?" questions.
Implementation Support
2-hour workshop to train your team on the new system. We help you actually adopt it, not just document it.
Meeting Types We Redesign
Weekly Team Sync
Currently: 60-min status update where everyone waits for their turn to talk.
Redesigned: 15-min standup + asynchronous updates doc
Monthly All-Hands
Currently: 90-min presentation where people zone out.
Redesigned: 30-min focused updates + 15-min Q&A + asynchronous deep dives
Project Kickoffs
Currently: No standard format, important details get missed.
Redesigned: Structured template covering scope, roles, timeline, success metrics
Retrospectives
Currently: Either don't happen or feel like therapy sessions.
Redesigned: Focused 45-min format with clear action items
The Process
Week 1: Audit
We review everyone's calendars, attend 2-3 meetings as observers, interview the team about meeting effectiveness. We calculate how much time is spent in meetings vs. deep work.
Your time: 30-min kickoff + meeting observation (no extra time)
Week 2: Redesign
We design your new meeting cadence, create all templates, write communication protocols, and build the decision rights matrix. You review and give feedback.
Your time: 30-min review call
Week 2: Workshop & Launch
2-hour team workshop to introduce the new Meeting OS. We practice using templates, answer questions, and help you update calendars. New system goes live immediately.
Your time: 2-hour workshop
Real Impact
Typical results after implementing Meeting OS:
- • Meeting load drops 30-50% - Status updates move to asynchronous, redundant meetings get killed
- • Decisions happen faster - Clear decision rights mean less "let's have a meeting about it"
- • Better meeting quality - When you do meet, it's focused and productive
- • More deep work time - Calendar blocks open up for actual work
- • Team satisfaction improves - People feel their time is respected
Common Questions
Will people actually follow the new system?
Yes, if it's easier than the old way. We design for adoption, not perfection. The new system should feel lighter, not more bureaucratic.
What if we're fully remote?
Even better. Remote teams benefit most from meeting discipline and asynchronous-first communication.
Can we customize the templates?
Absolutely. We deliver them in editable format. Tweak as your needs evolve.
Ready to Reclaim Your Calendar?
Add this to any package or purchase standalone. Book a call to discuss your current meeting pain points.
Schedule Intro Call